Fortify ES LTD is a security business based in the UK. The scope of this document covers all operations. This policy sets out how we assess our risks and opportunities associated with procurement and sourcing at corporate and project level.
This policy encompasses our approach to our supply chain and ethical procurement and should be read in conjunction with our Sustainability & Corporate Responsibility Policy, Modern Slavery Act Statement, and our Prevention of Bribery Policy.
Our Supply Chain & Procurement Policy has been developed to. Promote procurement of more sustainable solutions, products and materials as well as the development of sustainable business relationships.
Below are some of our supply chain and procurement principles and goals:

• We ensure that all relationships with suppliers and subcontractors are fair and honest.
• We will minimise the amount of repetition and duplication within our own prequalification process.
• We will assess suppliers and subcontractors to ensure that they meet the requirements of our safety, quality, and environmental standards.
• We will only use suppliers who comply with all UK employment legislation including the Modern Slavery Act.
• We will take steps to ensure that we engage with SMEʼs and are fully aware of our responsibilities to support the local economy.
• We will support local labour by working with local subcontractors and suppliers, where feasible.
• We will continue to adhere fair payment, paying suppliers within the terms of our agreement.
• We will continue to foster collaboration with our supply chain partners to identify best practice and innovative solutions.
• Provide training and support to ensure that subcontractors have the necessary Environmental and Health & Safety knowledge, experience, and competence for their role.
• We will ensure that we work with suppliers who respect our Prevention of Bribery Policy and ensure that we operate within this guideline, in an open and transparent way.
• We will integrate our requirements through our procedure and provide ongoing training and guidance to our commercial teams.
• If we have concerns about a chosen supplierʼs procurement practices, we will work with them to agree a remediation plan.
• We will give preference to procuring products which are able to demonstrate compliance with a recognised responsible sourcing scheme.
• We will (where we have control) promote, specify, and procure materials and products that can be reused or recovered at the end of their end of use.
• WE require all timber and wood-based products be certified as legal and sustainably sourced. All suppliers must have evidence of Chain of Custody certificated to Forest Stewardship Council (FSC) or Programme for the Endorsement of Forest Certification (PEFC) standards.
• We will continue our annual fleet replacement programme, where our older machines are renewed, thus reducing our vehicle fleetʼs carbon dioxide emissions by encouraging the uptake of less polluting vehicles.
• At all times we consider the energy efficient of plant, equipment, and materials.

recognises that its activities may have an impact upon the environment through its routine and internal operations, its infrastructure and through its influences and effects on the wider community.
The company acknowledges a responsibility for and a commitment to the protection of the environment at all levels. The company pledges to comply with all environmental legislation.
The key points of its strategy to achieve this are listed below:

• Minimise toxic emissions through the selection and use of its fleet and the source of its power requirement.
• Actively promote recycling both internally and amongst its customers and suppliers.
• Source and promote a product range to minimise the environmental impact of both production and distribution.
• Meet or exceed all the environmental legislation that relates to the Company.
• Promote environmental management policies and practices at every level and in every department of the company;
  Increase awareness of environmental responsibilities among staff;
• Minimise waste and pollution and develop and operate environmentally sound waste management procedures;
• Continue to reduce the consumption of fossil fuels and to incorporate long term strategies for energy efficiency into planning and development;
• Continue to encourage and facilitate modes of transport by staff which minimise environmental impact, and to apply environmentally friendly principles to the operation of company owned vehicles;
• Reduce water consumption;
• Promote a purchasing policy which will give preference, as far as practicable, to those products and services which cause the least harm to the environment;
• Avoid wherever practical the use of environmentally damaging substances, materials, and processes;
• Maintain the grounds and buildings of the company in an environmentally sensitive way, having regard to protection of local natural habitats and preservation of biological diversity;
• Consider environmental factors in respect of the growth of the company, seeking as far as is practical to reduce harmful environmental impacts and to integrate new developments into the local environment;
• Work with other local, national, and other agencies as appropriate to promote environmental policies.

The aims of the strategy identified in page 1 will be monitored and achieved in the following ways:

• Fleet vehicles to be selected and purchased with lowest possible emissions.When vehicles are routinely replaced low or zero emission vehicles to be purchased. Vehicles not due for replacement to be regularly services and maintained in order to reduce emissions as much as possible. Vehicles with large engines and high emissions not to be purchased. This will be monitored and measured annually and as and when vehicles are replaced.
• Purchasing processes and partner companies involved in the supply chain to be routinely assessed and items such as ink, paper, and consumables all to be purchased where possible on a recycling scheme. Old ink cartridges are to be returned to supplier to be re filled and new ones not purchased. The company does not distribute items so no distribution needs are identifiable.
• Environmental legislation to be discussed and acted upon during quarterly meeting with partners and stakeholders. Any legislation that is pending within the 6 months following the meeting to be looked at and any requirements to demonstrate compliance to be mapped out to ensure full understanding by all involved in the administration of the policy.
• Quarterly review of the aspects and impacts register to ensure that all new business activities are captured in a timely manner and the potential impact on the environment is recognised and recorded.
• All visual display equipment to be timed out thereby putting it into sleep mode if in active for a pre-designated period of time. This is to be monitoredroutinely and any equipment that is replaced when out of service to be fitted with such capabilities. Unserviceable items of electronic equipment to be recycled by approved IT provider and not discarded as general waste.
• Any lighting systems within the building not already on automatic timers to be converted. Aim is to have the building 98% automatic with regards to the lighting with switched only available in the areas that require it for regulatory and legal purposes.
• Local recycling of paper, cardboard, plastic, and glass to continue and separate refuse points to continue to be used for the above.
• Risk Assessments to be carried out prior to installations being carried out. R/A to identify if any of the products or installation methods are potentially damaging to the environment and if so, how the damage can be mitigated or minimised in the most practicable way as possible.

General

The company regards environmental protection and preservation as having the up most importance. This policy will be communicated to all staff through site files and updates on newsletters. It will be made available to the general public and stakeholders via social media and the company web site. Employees will be incentivised and rewarded for suggesting and demonstrating good environmental practices.

This policy is to be reviewed on an annual basis as a minimum.

Name: James Hunter
Position: MD
Signed: J.Hunter
Date: 01 January 2025